Colonial Players Resolutions Updated

The Colonial Players Resolutions were updated at the last board meeting on December 17, 2012. The board has worked hard to "clean up" the resolutions to ensure that the language was consistent throughout and that they were easier to read. In addition, many notable changes were made and are summarized below. Significant changes are shown in bold. The newest resolutions can be downloaded by visiting the Downloads page of our website and looking under "Governance" at the top.

• A.3: The board will now only present an update on the status of the five-year plan at the general membership meeting. The previous wording stated that the five-year plan would be presented, which was not consistent with what actually occurs or what was originally intended.
• B.5.a: The Artistic Director will now review the season slate recommend by the Play Selection committee and will be the approving authority, delegated by the Board of Directors. This is consistent with the previous intent, however B.5.a.2 was incorrectly worded in the last version of the resolutions. As a new addition, the Artistic Director will then be responsible for presenting the slate to the Board of Directors for information prior to any public announcement. Note: While the Board of Directors will not be required to formally approve the season slate (this is delegated to the Artistic Director, who serves on the Play Selection committee), the Board does have the authority under resolution A.4 to override the season slate decision approved by the Artistic Director. This safeguard is in place to ensure that the Board of Directors, as Executive Producer, has the final call on any work produced by The Colonial Players, Inc to ensure everything produced is consistent with our mission and values.
• B.5.k: This addition clarifies the ambiguity as to which board member is responsible for the lobby displays on the walls excluding the bulletin board across from the main entrance. The Artistic Director is specifically responsible for the general lobby displays.
• B.5.l: This addition clarifies that the Artistic Director will be responsible for conducting reflections after each production. Previously this was the responsibility of the Education Director, however it is more appropriate for the Artistic Director to handle this duty.
• B.7.f: This addition delegates the responsibility for determining theater kitchen access to the Human Resources Director.
• B.8.c.4: This addition clarifies that the Marketing Director is responsible for the lobby display on the bulletin board across from the main entrance to the theater.
• B.8.c.5: This addition assigns the responsibility for arranging for the invited dress rehearsal video recording to the Marketing Director.
• B.8.d: This addition assigns the responsibility for supervision of the contracted photographer, videographer, and graphic artist to the Marketing Director.
• B.9.a.8: This addition requires an annual review by the Operations Director of all utility services used by the theater to ensure the best rates and plans are in place. This has been taking place since the position of Operations Director was created, however the duty was never specifically listed.
• B.9.e.3: This addition requires that the Operations Director verify that all safety and emergency equipment be maintained. This ensures that safety items like the fire alarm, fire extinguishers, emergency lighting, etc are not ever neglected. Public and member safety is a top priority of our Board of Directors.
• B.10.k: This addition delegates the responsibility for determining access to production areas to the Production Director.
• D.2: This change specifies that audition information be provided on the theater's website, in both traditional and social media, and in the member newsletter.
• D.4: This change allows for thank you notes for auditioners to be sent via email.
• D.7: This change clarifies the Colonial Players policy on recordings of productions. Show Directors are permitted to use the recording of their show for educational purposes in coordination with the Board of Directors. A copy of each recording is now specifically intended to be stored at the Maryland Archives.
• E.3: This addition states that any product that must be ordered for Colonial Players must be shipped via the least expensive shipping method available. Rush shipping is only permitted with advance approval of the appropriate board member.
• E.6: This addition states that any production indirect acquisition (tech supplies, props that are not charged to a show, etc) over $100.00 must be purchased by a designee of the Production Director with a Colonial Players credit card. This ensures that members are not liable for large monetary disputes with vendors should a problem arise with a vendor.
• F.4: This change requires that a specific decision as to how latecomer seating will be handled for a production be made prior to opening night of each production.
• G.1: This change clarifies that the CP membership year and fiscal year coincide.
• G.4: This change clarifies that the cast and crew complimentary ticket policy does not apply to the holiday show (typically A Christmas Carol) due to the fact that these shows generally sell out completely and have a reduced ticket price.
• I.3: This change specifies that smoking of any kind within the theater, tobacco or non-tobacco, is prohibited with the exception provided in the subsequent resolution.
• I.4: This addition requires that the use of fire or smoking products of any kind, tobacco or non-tobacco, in a production be approved in advance by the Production Director.

Questions related to any of the resolutions or changes above can be directed to This email address is being protected from spambots. You need JavaScript enabled to view it..